ASC 840 / IAS 17 Capital Lease Example

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Let’s take as an example a copier lease, under the ASC 840 or IAS 17 accounting standards. The copier costs $3,500 to purchase new; the lessor is willing to lease it to you for 3 years, starting in 2015, at a price of $115 per month, paid at the beginning of each month. Of that, $16 is identified as the cost of maintenance. If you borrowed money for three years to finance the purchase of the same copier, you would have to pay 8.5% interest. If you bought the copier, you would normally depreciate it over 5 years. There is an option to buy the copier at the end of the lease for $500, which is estimated to be its fair market value at that time.

First, we check the four capital/finance vs. operating tests. There is no automatic ownership transfer as part of the lease agreement, so criterion #1 is not met. The purchase option is not a “bargain” as defined by ASC 840, so criterion #2 is not met. The lease term of 3 years is less than 75% of the economic life of 5 years, so criterion #3 is not met.

Determining the present value of the rents takes a few more steps. First, we exclude the maintenance cost; that is considered an “executory cost,” and therefore excluded from this calculation. Thus, the net rent is $99 per month. At your incremental borrowing rate of 8.5%, the present value of the rent is $3,158.35, which is more than 90% of the fair value of the asset. Thus, criterion #4 is met and the lease is capital.

The first month, you set up an asset and an obligation, make the first rental payment, then accrue interest and amortization.

Sample journal entries for the first month

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Account	Debit	Credit
Initial booking
Right-of-use-asset	3,158.35
Current liability		980.40
Long-term liability		2,177.95
Monthly rent payment
Long-term liability	83.58
Current liability		83.58
Obligation reclass, long-term to current
Long-term obligation	83.58
Current liability		83.58
Interest accrual for first month
Interest expense	21.67
Accrued interest		21.67
Amortization for first month
Amortization expense	87.73
Accumulated amortization		87.73

Note: The first rental payment, since it is made on the first day of the lease, goes entirely into obligation reduction. In following months, the interest accrued during the month is paid off by the rental payment, with the excess of rent over accrued interest going to obligation reduction. (In certain leases with scheduled rent increases, the rent paid may be less than the accrued interest. This results in an increase to the outstanding obligation, known as negative principal amortization.)

(Example continued below)

Easy testing.

Load this example into EZLease from our bulk import template.

Sample journal entries for second month’s rent payment

Account	Debit	Credit
Current liability	77.33
Accrued interest	21.67
Executory expense	16.00
Cash		115.00

Each month, the rent payment is booked in the manner shown above, amortization and interest are accrued and expensed, and obligation is reclassified from long-term to current. When the lease expires (or if it is terminated before its scheduled expiration date), the asset and obligation are removed from the books, with a gain or loss recognized if the net asset and remaining obligation are unequal. This is almost always the case if the lease is terminated early.

So as of the end of year 1, your disclosure would be:

The following is a schedule by years of minimum future rentals on noncancelable capital leases as of December 31, 2015:

Account
Year ending December 31
2016	1,380
2017	1,380
Total minimum payments required	2,760
Less executory costs	384
Net minimum lease payments	2,376
Less amount representing interest	198
Present value of net minimum lease payments	2,178

Note: This description applies to the rules set out in FASB 13 for U.S. accounting.

To enter this lease in EZLease, follow these steps* :

*Assumes default system settings of an Implementation Date of 1/1/2019 for IFRS and 1/1/2022 for FASB and a 12/31 Year End.

Click 'Add new lease'.
Enter a Lease Number and/or name for the lease.
Enter a Begin Date of January 1, 2015.
Double-click on the box labeled Base Term; in the dialogue that appears, enter 36 months.
Leave Classification “To be classified” as EZLease will automatically classify this lease.
On the Main Data tab, in the first line of the Rent Steps grid, enter Gross Rent of $99.00 if IFRS 16 is the accounting methodology and $115 for ASC 840.

Pre-transition, EZLease does not allow executory costs to be entered for IAS, however, the accounting entries above reflect the true picture as to how the executory costs will be accounted for. For ASC 840, enter the maintenance cost of $16 under “Exec cost #1” on the main data tab.
Stay on Main data tab, enter an Incremental Borrowing Rate of 8.5.
Enter Fair Value of Building/Equipment of 3,500.
Click 'Save Lease'.
Note that the lease is automatically classified as Capital and the Discount Rate is filled in.